Landlord fees schedule

Pre-tenancy fees (all service levels)

Arranging and facilitating statutory compliance (this is in addition to the costs of the item itself) if not provided on instruction or undertaken by the landlord:

Energy Performance Certificate (EPC)per tenancy

£95.00 (inc. VAT)

Gas Safety Certificate (GSR)per tenancy

£95.00 (inc. VAT)

Electrical Installation Condition Report (EICR)per tenancy

£150.00 (inc. VAT)

Portable Appliance Testing (PAT)per tenancy

£75.00 (inc. VAT)

Legionella Risk Assessmentper tenancy

£95.00 (inc. VAT)

Installing Smoke alarms and Carbon Monoxideper tenancy

£350.00 (inc. VAT)

Testing Smoke alarms and Carbon Monoxide detectors on the first day of the tenancyper tenancy

£50.00 (inc. VAT)

Handling local authority licensing applicationper tenancy

£90.00 (inc. VAT)

Homes (Fitness for Human Habitation) Act 2018 visual check on the first day of the tenancyper tenancy

£50.00 (inc. VAT)A first-day visual check against the fitness standards in the Homes (Fitness for Human Habitation) Act 2018, with the findings reported to the landlord. A visual check informs compliance; it does not, by itself, guarantee that the property meets every requirement of the Act throughout the tenancy.

Start of tenancy fees

Set-up Feesper tenancy

£360.00 (inc. VAT)Referencing for up to two tenants (ID checks, Right-to-Rent check, financial credit checks, obtaining references from current or previous employers / landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the signing of the tenancy agreement.

Additional Tenant Referencing Feesper tenant

£150.00 (inc. VAT)As Set-up Fees above for additional tenants.

Guarantor Feesper guarantor

£50.00 (inc. VAT)Covering credit referencing and preparing a Deed of Guarantee (or as part of the Tenancy Agreement).

Permitted Occupier Feesper permitted occupier

£50.00 (inc. VAT)Explaining to any permitted occupier their rights and responsibilities towards the named tenant(s) and landlord.

Deposit Registration Fees (where collected)per tenancy

£0 (inc. VAT)Register landlord and tenant details and protect the security deposit with a Government-authorised Scheme. Provide the tenant(s) with the Deposit Certificate and Prescribed Information within 30 days of the tenancy start date.

Inventory Feesper inventory

The independent provider's written quote, including VATInventories are prepared by an independent inventory provider. The charge is the provider's actual written quote for the property, including VAT, passed through without markup and approved by the landlord before the inventory is instructed.

Accompanied Check-in Feesper tenancy

£0 (inc. VAT)Attending the property to welcome the tenant(s), confirm the Inventory and Schedule of Condition, explain the operation of appliances, highlight the location of utility meters, stop-cocks etc. and test that all smoke alarms and carbon monoxide detectors are present and in working order. This is subject to an approved Inventory as above.

Landlord Withdrawal Fees (before move-in)per tenancy

£1000.00 (inc. VAT)To cover the costs associated with the marketing, advertising and tenancy set-up should the landlord withdraw from the tenancy before it has started.

During tenancy fees

Additional Property Visitsper visit

£50.00 (inc. VAT)Should the landlord request property visits in addition to those within their existing Terms of Business, this covers the costs of attending the property.

Rent Review Feesper tenancy

£150.00 (inc. VAT)Review the rent against current market evidence, advise the landlord, and where an increase is appropriate serve notice under Section 13 of the Housing Act 1988 using the current Form 4A. The rent normally cannot be increased during the first year of the tenancy, can normally be increased only once in any 12-month period, and the tenant must be given at least two months' notice. Section 13 is the mechanism for increasing rent on an assured periodic tenancy; a rent-review clause or a new tenancy agreement is not.

Right-to-Rent Follow-Up Checkper check

£0 (inc. VAT)Undertaking a repeat check in person on a time-limited visa in accordance with the Immigration Acts 2014 and 2016. Notifying the Home Office should an illegal overstayer be identified. This does not apply to a Tenant-Find service.

Ending the management agreement during a tenancy (landlord's instruction)per tenancy pro rata

8% + VAT of annual rent (9.6% inc. VAT)Payable where the landlord ends Waltham Estates' management agreement while the tenancy continues — for example to self-manage or move to another agent. It covers advising the tenant of the change, dealing with the position of the security deposit and transferring it to the landlord or new agent, notifying utility providers and the local authority where necessary, and returning all documents we hold. It relates only to the agency agreement: it is not a means of ending the tenant's periodic tenancy, and does not apply to a Tenant-Find service.

End of tenancy fees

Check-out Feesper tenancy

£150.00 (inc. VAT)Attending the property to undertake an updated Schedule of Condition based on the original inventory and negotiating the repayment of the security deposit.

Tenancy Dispute Feeper tenancy

£0 (inc. VAT)The costs associated with the preparation of all evidence and submitting the case to the tenancy deposit scheme as well as dealing with all correspondence relating to the dispute. This only applies where the agent has protected the deposit.

Preparing and serving a possession notice under a currently available statutory groundper notice

£200.00 (inc. VAT)Preparing and serving notice seeking possession under a ground currently available for assured tenancies, on the landlord's instruction and subject to legal review of the chosen ground. This is an administrative service: we are not a law firm and do not provide reserved legal services, and we recommend independent legal advice before possession proceedings.

Court Attendance Feesper hour

£50.00 (inc. VAT)

Financial charges

Interest on Unpaid Commissionfrom Due Date until paid

3% above the Bank of England Base Rate

Contractor Commission

10% of contractors invoice (inc. VAT)To cover the costs associated with arranging and facilitating the visit of a vetted professional tradesperson.

Submission of Non-Resident Landlords receipts to HMRCquarterly

£200.00 (inc. VAT)To remit and balance the financial Return to HMRC on both a quarterly and annual basis.

Additional HMRC Reporting Feesper request

£150.00 (inc. VAT)Responding to any specific queries relating to either the quarterly or annual Return from either the landlord or HMRC.

Other fees and charges

Management Take-over Feesper tenancy

£150.00 (inc. VAT)To cover the costs associated with taking over the management of an ongoing tenancy, ensuring all statutory compliance has been undertaken, confirming everything under “Set-up Fees” above, receiving and protecting the security deposit and providing all necessary legal documentation to the tenant.

Deposit Transfer Feesper deposit

£100.00 (inc. VAT)Should the landlord request any changes to a protected deposit during a tenancy, this covers the costs associated with legal compliance for said request.